Adjust List of Figures or Tables in Word

Question

I created a List of Figures in Word based on the caption. My caption is something like:

Figure 1-Name of figure.

The list of figures created in Word look like below: (after adjusting the hanging indent)

How you change the layout similar to something like this in Word?

As you can see that, only figure number is displayed and the page number is tidily displayed separately. Also the layout for the figure caption is justified.

Help is much appreciated!

Solution

It is possible but requires some work.

1. Add tab after „Figure X” in all captions (and set its position according to your needs).

2. Change style used for list of figures:

   • set 2 tab stops: first e.g. 3 cm with left alignment, second – e.g. 16 cm to the right (with dots leader)

   • change paragraph settings in style: set right indentation (e.g. 2 cm) and in Special set Hanging to the same value as left tab stop position (e.g. 3 cm).

Screenshot is taken with cursor placed in the List of Figures so you can see example settings on the ruler.

Comments

[JcoHut]

Hi, Is Step 7 should be done for all figures in the document? Is there any way for automatic update as the number of figures is huge, i.e. hundreds in the document?

[JcoHut]

Also, as you can see the figure is numbered based on the Chapter.FigureNumber format, i.e. Figure 1.1 represents figure 1 in chapter 1, or Figure 2.1 represents figure 1 in chapter 2. How you do the list of tables for this case as the example you showed only for figure number without including the chapter number.

[cnread]

@JcoHut, Yes, you have to do steps 2-6 (i.e., step 7) for every figure, as I note in my answer. You may be able to write code that does this, but that's outside my skill set. For the chapter number, I don't have Word available right now, but I believe you can just copy that part of the auto-generated figure number and paste it into the TC field, right before the SEQ field and followed by whatever character you want to use as a separator (a period, in your example). Or add a STYLEREF field to get the number of the nearest preceding Heading 1 paragraph – for example, { STYLEREF "Heading 1" \n }

[JcoHut]

Hi @cnread, thank you for the effort offering this solution. I ended up with manual adjustment playing with tabs and paragraph setting in Word as it requires less time and efforts significantly. I can share it if any of user here have the same problem.

[ebrahimi]

@cnread Hi, I would greatly appreciate if you could let me know how to solve this issue when the list of figures are created using ''custom table of content''.