How do I add canned responses to outlook (2003)

email microsoft-outlook automation microsoft-outlook-2003

5,224

Solution 1

While all of the other solutions mentioned are good and valid, I've found the easiest one to implement for my less-than-technical officemates has been to make "signatures" that contain the canned response. From there, its a simple Insert -> Signature -> [pick response]

Just make sure you don't accidentally turn one of the responses into your default sig...

This tends to work best if you're in an environment where you can't install an add-in, and you don't want to go programming macros for all your friends too.

Solution 2

I would use an application like "Auto Hot Key" utility. It allows you to assign all of your canned responses to a particular hotkey sequence. It allows you to define so many hot keys, that you should be able to cover quite a few canned responses. All you do is press the key combination you have configured and it pastes the content which you have pre-defined. Very very handy for anything repetitive or duplicative in nature.

Solution 3

I've been using personal forms in Outlook 2007.

To create the canned response I create a new message and then Save As... an Outlook Template (*.oft).

To send the canned response I go to Tools > Forms > Choose Form > Look In: User Templates in File System > choose the one I need.

Of course, I use Auto Hot Key to perform the above actions.

Solution 4

Take a look at QuickParts in Outlook 2007 (If that is what you are using).

This is a good lifehacker.com article on the subject.

Solution 5

You can use Outlook Rules for this. You can configure these to check for a particular subject or keyword and then automatically send a reply back based on a template.

However if it needs to be modified first I suspect you will need to create some Outlook Macros to handle this.

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5,224

BIBD

Oh gawd, I never fill these out

Updated on September 17, 2022

Comments

BIBD over 1 year

I have a number of situations where I need to respond to an email with a canned responses (sometimes with a few modifications).

How can I do this with Outlook 2003?
- Admin almost 15 years
  
  I assume you mean a preset reply? (I actually had to google for the meaning of canned?)
- Admin almost 15 years
  
  yes - Canned, Pre-set, Standard, Form-Letter, etc. are all equivalent in this case
BinaryMisfit almost 15 years

+1 For article link. I learn something new everyday.
Axxmasterr almost 15 years

That looks like a very handy tool!
BIBD almost 15 years

+1 for the instructions for 2007, I'm still using 2003
Simon Sheehan over 12 years

Could you post a summary of the solutions here? We prefer you don't just link it
Ryan D about 12 years

@SimonSheehan - Added summaries and steps/excerpts. Thanks for the tip.