Email going into Junk Mail folder in Outlook despite turning off Junk Mail

Question

I tried emailing my wife from my new company email account (which uses Exchange). When she responded, her email went into the "Junk E-mail" folder. So I tried a few things:

• Added her to the "Safe Senders" list
• Added her as an Outlook contact and checked the "Also trust email from my Contacts" box in the "Safe Senders" tab
• Added her domain to the "Safe Senders" list
• Switched from "Low" to "No Automatic Filtering" in the Junk Email options

No matter what I would do, her emails would still go into the Junk Email folder.

Can anyone recommend additional things to try?

Solution 1

I'm afraid that maybe your company's email server is somehow flagging the email as junk even before it gets to you. If that was the case, your client would have no say in whether it was or wasn't junk. At least it's not getting filtered out altogether.

You may just have to deal with this one or talk to someone who can modify the company email server's policies.

Solution 2

I've got a SOLUTION for Office 365 users.

My situation was as follows:

• web contact form kept being moved to spam
• tried safe sender, no automatic filtering etc - exactly as the OP did
• spent 3 hours doing all sorts of tests eventually thinking I was going mad
• even in the spam filtering area in Office 365 I couldn't find how to disable it for that particular address

Then an epiphany: what if my OWA (outlook web version) was overriding my spam settings? Guess what - it was!

If you're using OWA/Office 365, this is how to solve the issue yourself:

• login into OWA with the relevant email account, as the admin of Office 365 or as someone with permissions to open the relevant mailbox
• to to the settings (gear wheel, top right)
• choose Options
• go to Block or Allow
• Choose "Don't move email to my Junk Email folder"

That will override it entirely. Thought I'd share here!

Solution 3

From How can I display the Spam Confidence Level (SCL) score in Outlook 2003? :

Microsoft Exchange Intelligent Message Filter is a product developed by Microsoft to help companies reduce the amount of unsolicited commercial e-mail (UCE), or spam, received by users. You can read more about IMF on the page.

When an external user sends e-mail messages to an Exchange server with Intelligent Message Filter enabled, IMF evaluates the textual content of the messages and assigns the message a rating based on the probability that the message is UCE or spam. All incoming messages are marked with a Spam Confidence Level (or SCL) rating.

SCL is a "rating system" that on a scale from -1 (only used for authenticated users) to 10, will tell Outlook or OWA whether or not the e-mail should be moved to the Junk E-mail folder (depending on the user's settings).

The article shows two methods for how to view the SCL rating in Outlook 2003. Use one of them to display it for your wife's email and compare this with email that's not marked as junk. Please note that only external mail is interesting, as internal mail is in theory never junked.

Once you know your wife's SCL level, and if it does seem in effect to be somewhat high, read the following two articles:

How can I configure Intelligent Message Filter in Exchange SP2?
although this is more for the administrator of the company's Exchange server.

Bug in the Intelligent Message Filter (IMF) interface
may explain the problem if the SCL level of your wife's mail is one below what the administrator thinks is his SCL junk threshold.

Solution 4

I had an issue similar to this at my office. Emails from one of our freelancers were being blocked by a mystery spam filter. We run Outlook 2007 and Exchange 2010. There is no filtering enabled on exchange, Outlook is in Online mode and junk filtering was disabled by group policy months ago. We also run a Barracuda firewall/AV appliance and it showed that the emails in question were being passed through.

Resolution: I logged into the users OWA (Outlook Web App) account and found an orphan junk mail filter that was only visible in OWA. After removing the orphan filter, the messages were no longer blocked. Hope this helps!

Solution 5

I tried adding the sender to my contacts without luck. In the end I right clicked the mail and went to rules and did "Always move mail from [email protected]". I chose my Inbox as the resulting folder and voila, works fine :)

Junk filter or not, I just manually move it back to my Inbox. Not elegant but it works. This is the easiest solution for those of us who aren't that tech savvy and / or aren't able to change our work's spam filter.

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Comments

[Adam V]

There's nothing in "Rules and Alerts" other than my rule to move my wife's mail to her own folder, and a general rule to clear categories for new mail.

[Adam V]

No, her subject comes in exactly as it should.

[xxl3ww]

If he created a rule to move his wife's email to his inbox, would it do this after the server has applied the spam rule?

[user66001]

@xxl3ww - I believe spam filtering is processed before user rules and am sure that a 'Don't processed more rules' is essentially done after spam filtering moves the e-mail into the Junk E-mail folder, for safety.

[user66001]

If one can change settings in Junk E-mail settings in Outlook (Home -> Delete - Junk (use drop down), one will be able to turn off spam filtering (for all e-mails though).