How to create a rule for a contact group/distribution list in order to move emails to a certain folder for Outlook 2013?

Question

I created a rule for a contact group/distribution list in order to move emails to a certain folder. It works without any problems. Let's call this group 'distgroup'.

However, for some emails that comes to the group email(distgroup), 'To' and 'From' fields are same as 'From'. Normally 'To' field is supposed to be 'distrgroup'.

Because of this, when I cannot run the same rule for this type of emails since group email address is not written in either 'To' or 'From'. It doesn't move that emails to my certain folder.

Is there any solutions about it?

Header

Received: from cluster08.natrohost.com (xxx) by xxxxx (xxx) with Microsoft SMTP Server id xxxx; Fri, 25 Oct 2013 10:28:27 +0300 Received: with MailEnable Postoffice Connector; Fri, 25 Oct 2013 10:29:33 +0300 Received: from liste.tubitak.gov.tr ([xxx9]) by natrohost.com with MailEnable ESMTP; Fri, 25 Oct 2013 10:29:27 +0300 Received: from listeler.tubitak.gov.tr (localhost [127.0.0.1]) by liste.tubitak.gov.tr (Postfix) with ESMTP id 5BD2E802E31; Fri, 25 Oct 2013 10:27:02 +0300 (EEST) X-Original-To: [email protected] Delivered-To: [email protected] Received: from sg02.tubitak.gov.tr (mta.tubitak.gov.tr [193.140.13.205]) by liste.tubitak.gov.tr (Postfix) with ESMTP id 71D82802E30 for ; Fri, 25 Oct 2013 10:18:12 +0300 (EEST) Received: (surgate 55085 invoked by uid 1001); 25 Oct 2013 07:18:12 -0000 Received: from unknown (HELO mta01.tubitak.gov.tr) (xxx) by 0 with SMTP; 25 Oct 2013 07:18:11 -0000 Received: from localhost (localhost [127.0.0.1])by mta01.tubitak.gov.tr (Postfix) with ESMTP id 663A032070Afor ; Fri, 25 Oct 2013 10:18:11 +0300 (EEST) X-Virus-Scanned: amavisd-new at mta01.tubitak.gov.tr Received: from mta01.tubitak.gov.tr ([127.0.0.1])by localhost (mta01.tubitak.gov.tr [127.0.0.1]) (amavisd-new, port 10026)with ESMTP id JHLc51rvBzb3 for ; Fri, 25 Oct 2013 10:18:11 +0300 (EEST) Received: from mail02.tubitak.gov.tr (mail02.tubitak.gov.tr [10.250.10.220])by mta01.tubitak.gov.tr (Postfix) with ESMTP id BE81F320705for ; Fri, 25 Oct 2013 10:18:10 +0300 (EEST) Date: Fri, 25 Oct 2013 10:18:10 +0300 From: TEYDEB Duyuru To: teydeb duyuru Message-ID: <[email protected]> In-Reply-To: <[email protected]> References: <[email protected]> <[email protected]> <[email protected]> <[email protected]> MIME-Version: 1.0 Content-Type: multipart/mixed; boundary="----=_Part_330649_550081700.1382685490539" X-Originating-IP: [xxx] X-Mailer: Zimbra 8.0.0_GA_5434 (ZimbraWebClient - FF24 (Win)/8.0.0_GA_5434) Thread-Topic: firma =?utf-8?Q?ba=C5=9Far=C4=B1_puan=C4=B1_-_ileti=C5=9Fim?= bilgisi Thread-Index: ee2kjcbAgV1nReKghS9jOkg9b6ioV5D6CcE2W3p0Yh1e4CN3NO5jM6Zx X-SMTP-Filter: SurGATE SMTP Filter EngineRelease 4.0 ($Revision: 523 $) X-SurGATE-Result: Clean (Content eval: 0.00 points) X-SurGATE-Reason: WHITELIST match: [email protected] [pattern: @tubitak.gov.tr$] X-Mailman-Approved-At: Fri, 25 Oct 2013 10:27:00 +0300 Subject: [Teydeb.duyuru] =?utf-8?b?RmlybWEgQmHFn2FyxLEgUHVhbsSx?= X-BeenThere: [email protected] X-Mailman-Version: 2.1.12 Precedence: list Reply-To: List-Id: List-Unsubscribe: http://mail.liste.tubitak.gov.tr/mailman/options/teydeb.duyuru, List-Archive: http://mail.liste.tubitak.gov.tr/pipermail/teydeb.duyuru/ List-Post: List-Help: List-Subscribe: http://mail.liste.tubitak.gov.tr/mailman/listinfo/teydeb.duyuru, Sender: Errors-To: [email protected] Received-SPF: pass (natrohost.com: domain of liste.tubitak.gov.tr designates xxx as permitted sender) client-ip=xxxx X-Envelope-Sender: [email protected] X-ME-Bayesian: 40.000000 Return-Path: [email protected] X-MS-Exchange-Organization-AuthSource: xxxx X-MS-Exchange-Organization-AuthAs: Anonymous X-Auto-Response-Suppress: DR, OOF, AutoReply

I have an idea to resolve this but ı am not sure how I can do it. If somehow I can set a rule such as if my name is not in To field and CC Field, move the mails to the specific folder.

This may be the solution. But I don't know if this is possible.

Solution

Although I still think the best to do is to use the List-Unsubscribe header, as your last idea describe you could use the except rule.

On the Rules Wizard, select Move messages from someone to a folder and click Next:

On the conditions, unselect "from people or public group", click Next and Yes on the pop-up question:

On actions, specify the destination folder, and select Next:

Now you select the exception and click Next:

Save your new rule, click Finish:

Your final rule would look like:

Apply this rule after the message arrives
move it to MyFolder folder
except where my name is not in the To box
stop processing more rules

Comments

[SNaRe]

This was only an example of one of the emails. [Teydeb.duyuru] is the name of the newsletter. It will vary depending on the email. So, yo cannot relate it with a rule.

[SNaRe]

Also I updated my question with an idea. Please check it out.

[douglaslps]

have you tried using the List-unsubscribe header? I bet it is on all emails, isn't it?