Search multiple shared calendars in Outlook 2010

microsoft-outlook-2010 search exchange-2010

9,521

Left click Start
Enter text to be searched in "Search programs and files" field box (immediately above Start button - lower left corner) Note: Do not hit "enter"
Select Microsoft Outlook in results box (directly above the search field) This will give you EVERYTHING relating to the text you entered - look for appointment icon on the left to find the appointment you are looking for....

9,521

Grant

If it involves computers or electronics, I probably do it. I have experience with Exchange, Sharepoint, Zabbix, Powershell, Hyper-V clusters, and a whole host of other things. If you need to contact me, my email address is [email protected]

Updated on September 18, 2022

Comments

Grant over 1 year

Using I'm setting up shared calendars for a department in our office. Everyone is using Office 2010 on Exchange 2010. Each person's calendar is shared with everyone else, and they can all book appointments for each other.

The only thing I haven't quite figured out is search. If they want to search for an appointment, but don't know who it's booked with, they have to search each person's calendar individually by clicking on the calendar, then clicking search, and repeating for each person's calendar until they find the appointment.

Is there any way (built into outlook, addon, server side webpage, ANYTHING) that lets you search multiple shared calendars at once?
- CharlieRB over 11 years
  
  When in Calendar view, with shared calendars selected, what happens when something is entered into the search box in the upper right corner work?
- Grant over 11 years
  
  It searches the currently selected shared calendar. But not all of them.
- CharlieRB over 11 years
  
  What if multiple calendars are selected?
- Grant over 11 years
  
  I dont think you actually CAN select multiple calendars at once. ctrl clicking a second calendar just focuses on the second one.
- CharlieRB over 11 years
  
  When in calendar view I am able to check Shared Calendars in the navigation pane, which selects all listed under shared, then search them. Maybe it has to do with the way Exchange is set up.
- Grant over 11 years
  
  When I tested that, it would only find events from one calendar. eg. if I had events called "test a", "test b", etc on 3 different calendars and searched for "test" it would only show one of them. But I will try again.
- David almost 11 years
  
  I can select multiple calendars in 2010, but have had no luck searching through them.
David almost 11 years

Does not help at all