Show multiple calendars in overlay view by default

microsoft-outlook microsoft-outlook-2010 microsoft-outlook-2007

16,300

Solution 1

You have to change the default settings that control when the display changes back and forth. You'll find that in Options. Once done, open all the calendars, click the arrow that makes them glue together and they should stay that way.

The main problem is that Outlook doesn't remember your preference to show all the calendars so when you reopen Outlook you have to reselect the ones that aren't showing. To make that easier, put them all in one group along with your default calendar, then you can just click on the group rather than each calendar.

Solution 2

There is an option in each calendar to displayed it as an Overlay. Right click on each calendar and select Overlay:

Overlay can also be set from the view menu

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Kyle Strand

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Updated on September 18, 2022

Comments

Kyle Strand over 1 year

In MS Outlook 2007/2010, it's possible to show multiple calendars overlayed on each other (a la Google Calendar; see http://office.microsoft.com/en-us/help/view-calendars-side-by-side-or-overlaid-HA001230157.aspx#BM4). However, it appears that in order to do this, you must first open the calendars side-by-side and then press the little left-arrow button to "combine" them into an overlaid view. Is there a way to make "overlaid" the default view for multiple calendars (again, a la Google Calendar)?
Kyle Strand almost 10 years

I don't see an option to change when the display changes; the closest thing I see is an option to change what number of calendars will trigger a transition to or from schedule view.
Julian Knight almost 10 years

That's the one. Sorry, I don't have an Outlook 2010 system to hand.
2540625 over 8 years

Where are "Options", please? And how does one make a "group"?
Julian Knight over 8 years

Options are under the File tab.
Kyle Strand over 8 years

Hmmm--in Outlook 2007, I set "automatically switch from vertical view to schedule view" to occur when I've got 2 or more calendars open, but that didn't seem to have any effect...not sure what went wrong.
Kyle Strand over 8 years

Ah, got it, "vertical" is apparently the view that I do want.
Kyle Strand over 8 years

Does this set overlay as the default, though?
tvt173 over 8 years

Yes Outlook remembers when you set a particular calendar to display as Overlay and displays it overlayed from then on.
Kyle Strand over 8 years

But it doesn't set it as the default for all calendars, does it? The other answer appears to be closer to what I'm looking for. Thanks, though.
tvt173 over 8 years

No, since you are setting the Overlay for a particular calendar rather than all of them.