Export Exchange Public folders to a network drive, sharepoint, or a PST

Question

I have a single user who is using 110Gb of data in public folders, and the Exchange admin (me) is persuading them to put that data elsewhere.

What options are there for exporting this data?

What utilities exist?

Solution 1

Outlook can do that. Exchange on its own can't. There probably are third-party utilities around that can help, but using Outlook is probably the easiest approach.

Just open Outlook, create a PST file, right-click on the PF you want to export, select "Copy Folder" and place it in the PST archive.

Oh, and don't try to put all of that data into a single PST file. It will not end well.

Solution 2

There are a lot of third party tools that are available in the market to solve this kind of the problem and I have also faced a similar kind of situation to move my EDB of size 120 GB to a PST and I used a third party tool which easily copied my EDB to PST format.

Comments

[Philip]

Is that supposed to be 110GB? Gb are 8 times smaller than GB.

[Juanjo Daza]

@ChrisS - What is the unit of measurement of ExFolder's property PR_MESSAGE_SIZE_EXTENDED and Total Calculated Size Of Items in the content report? In this case lets round up ;)

[Juanjo Daza]

@Christopher Could be Freedocs, emails, etc.

[voretaq7]

A file server would be the best solution here. On a personal note I suggest wandering around your office muttering "Email is not a file distribution system" and "Email is not archival storage" under your breath, brandishing various weapons. Eventually people will get the hint. (Or you'll snap and kill them. Either way, dead people can be archived and you free up the storage!)

[Massimo]

LARTing the user is a must here. But the question is about how to actually get that data out of Exchange and move them to a file server.