How do I permanently delete emails from the server and keep a local copy? (IMAP, Outlook 2010)

Question

I've set up an IMAP account with outlook 2010.

When I delete emails in Outlook they are moved to the 'deleted' folder on the server. However, due to limited space I would like to keep a local copy of the deleted email messages and remove them from the server.

How do I achieve this?

Solution

Select all of the deleted messages in "deleted items" > move them to a new folder say "To be archived". Next go to FILE > Cleanup Tools > Archive. Select "To be archived" folder , select items older than "today", point to a place on your hard disk and click OK. After the archive is complete you can remove "deleted items".

Whenever you need to open your archive, just go to FILE > Open > Open data file > Navigate to your archive > OK. These messages will appear at the bottom of the mailbox tree on the left.

That's all.

Comments

[Krishna Vamshi Chintala]

Thanks. Is there a way to automatically send deleted files to a specified folder?

[Mariyan]

Don't know about automatic redirection, but you can move your "trash" directly to your "To be archived" folder if you wish.