Outlook rule to delete emails older than stipulated number of days

Question

While setting mail rules, I want to be able to set them and forget them. But, I have an issue with one particular rule where I am using a before datespan rule.

I have Before: ticked and specified a date so that if the email was received before that date, it is old and must be deleted.

That's fine, but with a set and forget mindset, I want to stipulate that if the email was received more than 28 days ago, rather than a fixed date, I want it to be deleted.

Is that possible?

I have noticed Outlook Rule - Move mail that is READ and Older than X days but this is for moving emails older than x days, and there is a workaround in the answers but I want to delete.

How to delete a large block of emails in outlook 2016 / outlook 365 provides a server side sweep in the answer rather than a rule, and so I had a look at that and it provides a fixed 10 days. I can't set it to 28 days.

Solution

To create an auto-archiving policy that deletes older emails automatically in Outlook, do the following for each folder you want to clean automatically:

• In Outlook, right-click on the folder and select Properties
• Select the AutoArchive tab
• Select "Archive this folder using these settings"
• In Clean out items older than, enter the desired amount of days/months/years
• Select "Permanently delete old items"
• Click OK to save and close the dialog.

For more information with screenshots see the article
How to automatically remove older emails from Exchange and Outlook .

Comments

[Admin]

@Jordan: Please post a separate question with all the details.